PUBLIC SECTOR PROCUREMENT STAGE 6: AWARDING CONTRACTS

Abstract

This technical note is seventh in a series of eight technical notes written to introduce basic elements of public sector procurement process as envisaged by the Public Procurement Regulatory Authority Pakistan. Generally, all the eight notes elaborate the steps that need to be followed to ensure that the procurement process is in compliance with Public Procurement Rules 2004, and that the objectives of procurement principles are achieved. After going through these readings, the reader will have a comprehensive understanding of the complete life cycle of the public sector procurement process along with the key principles of public sector procurement. Specifically, Stage 6 of the procurement process discusses the procedure for issuing notice of acceptance to the successful bidder after the successful bid has been identified. It also provides guidance on the preparation, approval and issuance of contract documents and purchase order to the successful bidder. It sets out the procedure for notifying unsuccessful bidders, announcing the procuring agency’s intention to award contract to the successful bidder, and debriefing unsuccessful bidders where a request is received of the same.